Resources for Reporting Entities

These resources provide important information for reporting entities. We also have general resources and resources for covered recipients.

Open Payments User Guide for Reporting Entities (PDF)
A detailed resource to help reporting entities understand how the Open Payments system works

User Registration

Data Collection

Data Submission & Attestation

Review & Dispute

User Registration

• Required Fields for Registration - Quick Reference Guide (PDF)
  Overview of the information required to register in the Open Payments system
• Registration, Data Submission, and Attestation for Reporting Entities (PDF)
  Overview of the Open Payments registration, data submission, and attestation process for reporting entities
• Identity Management System (IDM) Registration – Quick Reference Guide (PDF)
  Instructions for reporting entities to complete EIDM registration
• Registration and Recertification for Reporting Entities (PDF)
  Instructions for Open Payments registration and annual recertification
• User Roles, Nominations, Approving/Rejecting Nominations, and Deactivating Users – Quick Reference Guide (PDF)
  For users who are officers - Explains reporting entity user roles, how to nominate others for a user role, and how to approve/reject self-nominations
• Self-Nominations and Accepting/Rejecting Nominations for Reporting Entities (PDF)
  For users who are not officers - Explains reporting entity user roles, how to nominate yourself for a user role, and how to accept/reject nominations from others

Data Collection

• Program Year 2023 Data Collection Tutorial (PDF)
  A tutorial to provide reporting entities with information about the data collection changes for Program Year 2023.
• Expansion of Covered Recipients, Validating and Standardizing Medical Devices, & Natures of Payments (PDF)
  A high-level overview of how Non-Physician Practitioners are introduced in to the Open Payments program, how the Open Payments system validates medical devices and medical supplies, and understand the updated information on Nature of Payment categories.
• Medical Device and Medical Supply Name and Primary Device Identifier – Dataset (CSV)
  This reference data includes medical device and medical supply names along with Primary Device Identifier (PDI) information for all medical device and medical supplies listed in the Food and Drug Administration’s Global Unique Device Identification Database Directory (GUDID) through June 30, 2020. This is reference data only. The dataset instructions document provides details on how to use this data:
  • Medical Device and Medical Supply Name and Primary Device Identifier – Dataset Instructions Document (PDF)
• Lists of Teaching Hospitals
  To help reporting entities prepare each year, Open Payments provides a list of teaching hospitals that are considered reportable. View these lists in PDF or Excel below:
  • Program Year 2024
    Teaching Hospitals 2024 (PDF) or Teaching Hospitals 2024 (XLSX)
  • Program Year 2023
    Teaching Hospitals 2023 (PDF) or Teaching Hospitals 2023 (XLSX)
  • Program Year 2022
    Teaching Hospitals 2022 (PDF) or Teaching Hospitals 2022 (XLSX)
  • Program Year 2021
    Teaching Hospitals 2021 (PDF) or Teaching Hospitals 2021 (XLSX)
  • Program Year 2020
    Teaching Hospitals 2020 (PDF) or Teaching Hospitals 2020 (XLSX)
  • Program Year 2019
    Teaching Hospitals 2019 (PDF) or Teaching Hospitals 2019 (XLSX)
  • Program Year 2018
    Teaching Hospitals 2018 (PDF) or Teaching Hospitals 2018 (XLSX)
  • Program Year 2017
    Teaching Hospitals 2017 (PDF) or Teaching Hospitals 2017 (XLSX)

Data Submission & Attestation

Data submission and attestation are important steps that require attention to detail. The resources below will help you understand all aspects of the process.

General Guides

• Open Payments Data Submission Suggestions (PDF)
  Suggestions for meeting the Open Payments reporting requirements
• Bulk File Upload – Quick Reference Guide (PDF)
  Instructions for submitting data via bulk file upload
• Manual Data Entry – Quick Reference Guide (PDF)
  Instructions for submitting data via manual data entry
• Data Submission Documents and Resources (PDF)
  Instructions and other resources in support of proper data submission
• Consolidated Reporting – Quick Reference Guide (PDF)
  Instructions for submitting data from several related entities through a single entity
• Identifying Validation and Matching Errors – Quick Reference Guide (PDF)
• Correcting Validation and Matching Errors – Quick Reference Guide (PDF)
• Record Deletion – Quick Reference Guide (PDF)
  How to delete data records submitted to the Open Payments system
• Payment Category Page – Quick Reference Guide (PDF)
  High-level overview of the Payment Category page, which allows users to review the status of individual records, edit or delete records, and begin the attestation process
• Final Submission and Attestation – Quick Reference Guide (PDF)
  How to complete final submission and attestation
• Requesting or Updating a Delay in Publication – Quick Reference Guide (PDF)
  How to request a one-year delay in publication for eligible payment records and how to request a renewal of a delay after a previous one expires

Submission Sample Files

Use the sample files below to format your data correctly for upload into the Open Payments system.

Program Year 2023
ONLY use these files for records dated from January 1, 2023 and onward:

• CSV Sample File: General Payments (CSV)
• CSV Sample File: Research Payments (CSV)

Program Years 2021 to 2022
ONLY use these files for records dated from January 1, 2021 - December 31, 2022:

• CSV Sample File: General Payments (CSV)
• CSV Sample File: Research Payments (CSV)

Program Years 2018 to 2020
ONLY use these files for records dated from January 1, 2018 - December 31, 2020:

• CSV Sample File: General Payments (CSV)
• CSV Sample File: Research Payments (CSV)

Program Years 2018 and Onwards: Physician Owner/Investor
This sample file should be used for submitting ownership/investment interests for all program years.

• CSV Sample File: Physician Owner/Investor (CSV)

Submission Data Mapping Resources

The files below will help you format your data submissions and understand any error codes you might encounter.

The Submission Data Mapping Document explains each data element name in the Open Payments system and shows the corresponding field name in the CSV sample file.

The Change Summary documents detail the changes made since the prior update; review page 1 of each Change Summary for instructions on how to use the Submission Data Mapping document and understand updates.

• Error and Warning Code Key (XLSX)
  This list contains all error codes that the Open Payments system generates for records with validation errors and provides guidance to correct those errors.
• Preliminary Program Year 2024 Physician and Non-Physician Taxonomy List (XLSX)
  This resource is a preliminary list of covered recipient specialties for Open Payments Program Year 2024 (January 1, 2024 - December 31, 2024).
• Program Year 2023 Physician and Non-Physician Practitioner Covered Recipient Taxonomy List (XLSX)
  This resource contains the full set of covered recipient specialties for PY 2023 Open Payments data reporting.
• Program Year 2022 Physician and Non-Physician Practitioner Covered Recipient Taxonomy List (XLSX)
  This resource contains the full set of covered recipient specialties for PY 2022 Open Payments data reporting. It includes taxonomy codes for physicians, non-physician practitioners, and the new provider types added to the Open Payments definition of a covered recipient starting with 2022 data collection: physician assistants, nurse practitioners, clinical nurse specialists, certified registered nurse anesthetists and anesthesiologist assistants, and certified nurse midwives.
• Drug Name and National Drug Code (NDC) Reference Data
  The Drug Name and NDC Reference Data is intended to be used as a reference when creating payment records for submission to the Open Payments system
  • Reference Data File (ZIP) (pipe-delimited CSV file)
  • Drug Name and NDC Reference Data Instructions (PDF)
    Provides more detailed instructions for use with the Reference Data File when creating payment records

Review and Dispute

These resources will help you when resolving disputes.

• Review and Dispute Overview (PDF)
  A detailed overview of the review and dispute process for reporting entities
• Acknowledging Disputes and Resolving Disputes with No Change to Data – Quick Reference Guide (PDF)
  Instructions for acknowledging a dispute and resolving it with no changes made to the data in the Open Payments system.
• Correcting and Resolving Disputes – Quick Reference Guide (PDF)
  Instructions for correcting and resolving a dispute in the Open Payments system.
• Review and Dispute Timing and Data Publication – Quick Reference Guide (PDF)
  Detailed information on how data is published based on when a dispute is initiated and when it is resolved.