Local Coverage Determination (LCD)

Partial Hospitalization Programs

L37633

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Contractor Information

LCD Information

Document Information

LCD ID
L37633
LCD Title
Partial Hospitalization Programs
Proposed LCD in Comment Period
N/A
Source Proposed LCD
N/A
Original Effective Date
For services performed on or after 01/29/2018
Revision Effective Date
For services performed on or after 08/06/2020
Revision Ending Date
N/A
Retirement Date
N/A
Notice Period Start Date
12/14/2017
Notice Period End Date
01/28/2018
AMA CPT / ADA CDT / AHA NUBC Copyright Statement

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CMS National Coverage Policy

Title XVIII of the Social Security Act, §1862(a)(1)(A) allows coverage and payment for only those services that are considered to be reasonable and necessary for the diagnosis or treatment of illness or injury or to improve the functioning of a malformed body member.

Title XVIII of the Social Security Act, §1862(a)(7) excludes routine physical examinations.

Title XVIII of the Social Security Act, §1835(a) references physician certification.

Title XVIII of the Social Security Act, §1861(ff) and §1832(a) define the partial hospitalization benefit and provide for coverage of partial hospitalization in a hospital or community mental health center (CMHC) setting.

Title XVIII of the Social Security Act, §1861(s) and (t) outline coverage for drugs and biologicals and services and supplies.

Title XVIII of the Social Security Act, §1861(s)(2)(B) references partial hospitalization in a hospital outpatient setting.

CMS Internet-Only Manual, Pub. 100-02, Medicare Benefit Policy Manual, Chapter 6, §70 Outpatient Hospital Psychiatric Services

CMS Internet-Only Manual, Pub. 100-03, Medicare National Coverage Determinations Manual, Chapter 1, Part 1, §70.1 Consultations With a Beneficiary's Family and Associates

Coverage Guidance

Coverage Indications, Limitations, and/or Medical Necessity

Overview 

  1. Partial hospitalization programs (PHPs) are structured to provide intensive psychiatric care through active treatment that utilizes a combination of the clinically recognized items and services. The treatment program of a PHP closely resembles that of a highly structured, short-term hospital inpatient program. It is treatment at a level more intense than outpatient day treatment or psychosocial rehabilitation. Programs providing primarily social, recreational or diversionary activities are not considered partial hospitalization.
  2. Partial hospitalization is active treatment that incorporates an individualized treatment plan which describes a coordination of services wrapped around the particular needs of the patient and includes a multidisciplinary team approach to patient care under the direction of a physician. The program reflects a high degree of structure and scheduling. According to current practice guidelines, the treatment goals should be measurable, functional, time-framed, medically necessary and directly related to the reason for admission.
  3. Eligibility for Medicare coverage of a PHP comprise 1 of 2 groups:
    1. Patients who are discharged from an inpatient hospital treatment program, and the PHP is in lieu of continued inpatient treatment. Where partial hospitalization is used to shorten an inpatient stay and transition the patient to a less intense level of care, there must be evidence of the need for the acute, intense, structured combination of services provided by a PHP.
    2. Patients who in the absence of partial hospitalization would be at reasonable risk of requiring inpatient hospitalization.
  4. Partial hospitalization services that make up a program of active treatment must be vigorous and proactive (as evidenced in the individual treatment plan and progress notes) as opposed to passive and custodial. Patients must also have the need for the active treatment provided by the program of services. It is the need for intensive, active treatment of his/her condition to maintain a functional level and to prevent relapse or hospitalization, which qualifies the patient to receive the services.
  5. This program of services provides for the diagnosis and active, intensive treatment of the individual’s serious psychiatric condition and in combination, are reasonably expected to improve or maintain the individual’s condition and functional level and prevent relapse or hospitalization. A particular individual covered service (described below) as intervention, expected to maintain or improve the individual’s condition and prevent relapse, may also be included within the plan of care (POC), but the overall intent of the partial program admission is to treat the serious presenting psychiatric symptoms. Continued treatment in order to maintain a stable psychiatric condition or functional level requires evidence that less intensive treatment options (e.g., intensive outpatient, psychosocial, day treatment, and/or other community supports) cannot provide the level of support necessary to maintain the patient and to prevent hospitalization.
  6. Patients admitted to a PHP do not require 24 hour per day supervision as provided in an inpatient setting and must have an adequate support system to sustain/maintain themselves outside the PHP. Patients admitted to a PHP generally have an acute onset or decompensation of a covered Axis I mental disorder, as defined by the current edition of the Diagnostic and Statistical Manual (DSM) published by the American Psychiatric Association (APA) or listed in Chapter 5 of the most current edition of the International Classification of Diseases (ICD). The disorder severely interferes with multiple areas of daily life. The degree of impairment will be severe enough to require a multidisciplinary intensive, structured program, but not so limiting that patients cannot benefit from participating in an active treatment program. The treating physician must certify the need for the structured combination of services provided by the program. This active treatment is required to appropriately treat the patient’s presenting psychiatric condition.

Covered Services

Items and services that can be included as part of the structured, multimodal active treatment program include: 

  1. Individual or group psychotherapy with physicians, psychologists or other mental health professionals authorized or licensed by the State in which they practice (e.g., licensed clinical social workers, clinical nurse specialists, certified alcohol and drug counselors);
  2. Occupational therapy (OT) requiring the skills of a qualified occupational therapist. OT, if required, must be a component of the physicians treatment plan for the individual;
  3. Services of other staff (social workers, psychiatric nurses and others) trained to work with psychiatric patients;
  4. Drugs and biologicals that cannot be self-administered and are furnished for therapeutic purposes;
  5. Individualized activity therapies that are not primarily recreational or diversionary. These activities must be individualized and essential for the treatment of the patient’s diagnosed condition and for progress toward treatment goals;
  6. Family counseling services for which the primary purpose is the treatment of the patient’s condition;
  7. Patient training and education, to the extent the training and educational activities are closely and clearly related to the individuals care and treatment of his/her diagnosed psychiatric condition; and
  8. Medically necessary diagnostic services related to mental health treatment.

Limitations

Noncovered Services-Benefit category Denials 

  1. Day care programs, which provide primarily social, recreational, or diversionary activities, custodial or respite care
  2. Programs attempting to maintain psychiatric wellness, where there is no risk of relapse or hospitalization, e.g., day care programs for the chronically mentally ill
  3. Patients who are otherwise psychiatrically stable or require medication management only

Noncovered Services-Coverage Denials 

  1. Services to hospital inpatients
  2. Meals, self-administered medications, transportation
  3. Vocational training

 Noncovered-Reasonable and Necessary Denials 

  1. Patients who cannot, or refuse, to participate (due to their behavioral or cognitive status) with active treatment of their mental disorder (except for a brief admission necessary for diagnostic purposes), or who cannot tolerate the intensity of a PHP
  2. Treatment of chronic conditions without acute exacerbation of symptoms that place the individual at risk of relapse or hospitalization
Summary of Evidence

N/A

Analysis of Evidence (Rationale for Determination)

N/A

General Information

Associated Information

Documentation Requirements

Initial Psychiatric Evaluation/Certification

Upon admission, a certification by the physician must be made that the patient admitted to the PHP would require inpatient psychiatric hospitalization if the partial hospitalization services were not provided. The certification should identify the diagnosis and psychiatric need for the partial hospitalization. Partial hospitalization services must be furnished under an individualized written POC, established by the physician, which includes the active treatment provided through the combination of structured, intensive services that are reasonable and necessary to treat the presentation of serious psychiatric symptoms and to prevent relapse or hospitalization.

Physician Recertification Requirements

  • Signature – The physician recertification must be signed by a physician who is treating the patient and has knowledge of the patient’s response to treatment.
  • Timing – The first recertification is required as of the 18 th calendar day following admission to the PHP. Subsequent recertifications are required at intervals established by the provider, but no less frequently than every 30 days.
  • Content – The recertification must specify that the patient would otherwise require inpatient psychiatric care in the absence of continued stay in the PHP and describe the following:

- The patient’s response to the therapeutic interventions provided by the PHP;

- The patient’s psychiatric symptoms that continue to place the patient at risk of hospitalization, and;

- Treatment goals for coordination of services to facilitate discharge from the PHP.

Treatment Plan

Prescribed and signed by the physician, which

  • identifies treatment goals
  • directly addresses the presenting symptoms
  • evaluates response to treatment
  • measures responses to treatment
  • describes coordination of services
  • meets particular needs of patient, including multidisciplinary team approach
  • documents ongoing efforts to restore the individual patient to a higher level of functioning that would permit discharge from the program, or reflect the continued need for the intensity of care required by PHP

Progress Notes

Should include:

  • A description of the nature of the treatment service
  • The patient’s response to the therapeutic intervention and its relation to the goals indicated in the treatment plan
  • Correlation with services billed
Sources of Information

Contractor Medical Director (CMD) Partial Hospitalization Clinical Workgroup

Bibliography

American Psychiatric Association. Diagnostic and Statistical Manual of Mental Disorders. 5th ed. Arlington, VA: American Psychiatric Publishing; 2013.

Association for Ambulatory Behavioral Healthcare (AABH). An Overview of the Partial Hospitalization ModalityAccessed June 30, 2020.

Gartner L, Mee-Lee D. The Role and Current Status of Patient Placement Criteria in the Treatment of Substance Use Disorders: Treatment Improvement Protocol Series 13. Rockville, MD: Center for Substance Abuse Treatment; 1995.

Nyman G, Harbin H, Book J, et al. Green spring criteria for medical necessity of the outpatient treatment and its use in the mental health utilization review program. Qual Assur Util Rev. 1992;7(2):65-69.

U.S. Department of Health and Human Services. Substance Abuse and Mental Health Services AdministrationAccessed June 30, 2020.

Revision History Information

Revision History DateRevision History NumberRevision History ExplanationReasons for Change
08/06/2020 R9

Under CMS National Coverage Policy added section headings to regulations. Under Bibliography fixed the broken hyperlink for the second reference. Typographical errors were corrected throughout the LCD.

At this time 21st Century Cures Act will apply to new and revised LCDs that restrict coverage which requires comment and notice. This revision is not a restriction to the coverage determination; and, therefore not all the fields included on the LCD are applicable as noted in this policy.

  • Provider Education/Guidance
10/24/2019 R8

This LCD is being revised in order to adhere to CMS requirements per chapter 13, section 13.5.1 of the Program Integrity Manual, to remove all coding from LCDs. There has been no change in coverage with this LCD revision. Regulations regarding billing and coding were removed from the CMS National Coverage Policy section of this LCD and placed in the related Billing and Coding: Partial Hospitalization Programs A56685 article. 

At this time 21st Century Cures Act will apply to new and revised LCDs that restrict coverage which requires comment and notice. This revision is not a restriction to the coverage determination; and, therefore not all the fields included on the LCD are applicable as noted in this policy.

  • Provider Education/Guidance
07/11/2019 R7

All coding located in the Coding Information section has been moved into the related Billing and Coding: Partial Hospitalization Programs A56685 article and removed from the LCD. 

All verbiage regarding billing and coding under the Coverage Indications, Limitations and/or Medical Necessity section has been removed and is included in the related Billing and Coding: Partial Hospitalization Programs A56685 article. Formatting, punctuation and typographical errors were corrected throughout the LCD. 

At this time 21st Century Cures Act will apply to new and revised LCDs that restrict coverage which requires comment and notice. This revision is not a restriction to the coverage determination; and, therefore not all the fields included on the LCD are applicable as noted in this policy.

  • Provider Education/Guidance
07/04/2019 R6

Under CMS National Coverage Policy removed Program Memorandum A-96-2, A-00-23, and A-99-39. Correction was made to Program Memorandum, September 2001, A-01-111. Under Sources of Information added Contractor Medical Director’s (CMD) Partial Hospitalization Clinical Workgroup. Under Bibliography changes were made to citations to reflect AMA citation guidelines, removed Contractor Medical Director’s (CMD) Partial Hospitalization Clinical Workgroup, and updates were made to portray current sources available to the public. Formatting, punctuation and typographical errors were corrected throughout the LCD. Acronyms were inserted and defined where appropriate throughout the LCD. CPT® was inserted throughout the LCD where applicable.

At this time 21st Century Cures Act will apply to new and revised LCDs that restrict coverage which requires comment and notice. This revision is not a restriction to the coverage determination; and, therefore not all the fields included on the LCD are applicable as noted in this policy.

  • Provider Education/Guidance
01/01/2019 R5

Under CPT/HCPCS Codes Group 1: Paragraph, CPT codes 96118 and 96119 were deleted from the verbiage. Under CPT/HCPCS Codes Group 1: Codes, the following CPT codes were deleted: 96101, 96102, 96103, 96118, 96119 and 96120. Under CPT/HCPCS Codes Group 1: Codes, the following CPT codes were added: 96130, 96131, 96132, 96133, 96136, 96137, 96138 and 96139. Under CPT/HCPCS Codes Group 1: Codes the code description was revised for CPT 96116. This revision is due to the Annual CPT/HCPCS Code Update.

At this time 21st Century Cures Act will apply to new and revised LCDs that restrict coverage which requires comment and notice. This revision is not a restriction to the coverage determination; and, therefore not all the fields included on the LCD are applicable as noted in this policy.

 

  • Provider Education/Guidance
  • Revisions Due To CPT/HCPCS Code Changes
10/18/2018 R4

Under Bibliography changes were made to reflect AMA citation guidelines. Punctuation was corrected and words were capitalized or changed to lower case as appropriate throughout the policy.

At this time 21st Century Cures Act will apply to new and revised LCDs that restrict coverage which requires comment and notice. This revision is not a restriction to the coverage determination; and, therefore not all the fields included on the LCD are applicable as noted in this policy.

 

  • Provider Education/Guidance
  • Public Education/Guidance
10/18/2018 R3

Under CPT/HCPCS Codes Group 1: Paragraph added the verbiage “The CPT®/HCPCS codes listed in Group 1: Codes describe covered services when performed in the context of partial hospitalization. It is outside of the scope of this LCD to list all circumstances where the services represented by CPT® codes 96116, 96118 and 96119 may be appropriately performed outside of the context of this LCD. Absence of a diagnosis code in this LCD for other conditions for which these evaluations may be medically necessary does not imply non-coverage in those circumstances.”

At this time 21st Century Cures Act will apply to new and revised LCDs that restrict coverage which requires comment and notice. This revision is not a restriction to the coverage determination; and, therefore not all the fields included on the LCD are applicable as noted in this policy.

  • Reconsideration Request
10/01/2018 R2

Under ICD-10 Codes That Support Medical Necessity Group 1: Codes added ICD-10 codes F12.23, F12.93, F53.0, F53.1 and F68.A. This revision is due to the Annual ICD-10 Code Update and becomes effective October 1, 2018.

At this time 21st Century Cures Act will apply to new and revised LCDs that restrict coverage which requires comment and notice. This revision is not a restriction to the coverage determination; and, therefore not all the fields included on the LCD are applicable as noted in this policy.

  • Provider Education/Guidance
  • Revisions Due To ICD-10-CM Code Changes
01/29/2018 R1

The Jurisdiction "J" Part A Contracts for Alabama (10111), Georgia (10211) and Tennessee (10311) are now being serviced by Palmetto GBA. The notice period for this LCD begins on 12/14/17 and ends on 01/28/18. Effective 01/29/18, these three contract numbers are being added to this LCD. No coverage, coding or other substantive changes (beyond the addition of the 3 Part A contract numbers) have been completed in this revision.

  • Other

Associated Documents

Attachments
N/A
Related Local Coverage Documents
Articles
A56685 - Billing and Coding: Partial Hospitalization Programs
Related National Coverage Documents
N/A
Public Versions
Updated On Effective Dates Status
08/03/2020 08/06/2020 - N/A Currently in Effect You are here
Some older versions have been archived. Please visit the MCD Archive Site to retrieve them.

Keywords

  • PHP

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