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The Center for Consumer Information & Insurance Oversight

 

Resources for Agents and Brokers in the Health Insurance Marketplaces

Contents


Background

To the extent permitted by states, licensed agents and brokers may assist consumers in applying for qualified health plans (QHPs) and insurance affordability programs including premium tax credits and cost-sharing reductions. They play a crucial role in educating consumers about the Health Insurance Marketplaces, both during annual open enrollment and throughout the coverage year.

Some states have set up a State-Based Marketplace, while other states work with the federal government in a State-Partnership Marketplace or Federally-facilitated Marketplace (FFM). Agents and brokers can help consumers, no matter what state the consumers live in, as they apply for and choose insurance options. Agents and brokers who wish to participate in the FFM must first complete a two-part registration process (see “Registration for the Federally-facilitated Marketplace” below for more information on this requirement). This page contains resources for agents and brokers who are assisting individual market consumers in the Marketplaces, as well as small group market employers and employees in the Small Business Health Options Programs (SHOPs).


General Resources

Guidance

Regulations

News for Agents and Brokers

News for Agents and Brokers is an electronic source of information for Federally-facilitated Marketplace (FFM) Agents and Brokers. As with other communications to our Agents and Brokers, this monthly newsletter will be disseminated electronically to Agents and Brokers on our e-mail listserv. We are committed to keeping Agents and Brokers informed about upcoming webinars/trainings, registration resources, relevant guidance and regulations, important announcements, and other useful information. Please take a moment to read the latest issue.

Registration for the Federally-facilitated Marketplace (FFM) for the individual market and the Federally-facilitated Small Business Health Options Program (FF-SHOP)

Federally-facilitated Marketplace Agent and Broker Training and Registration Requirements Webinars for Plan Year 2016

The plan year 2015 Federally-facilitated Marketplace (FFM) agent and broker training on the Medicare Learning Network® (Part I of registration) closed on June 15, 2015. In addition, Part II of the FFM agent and broker registration on the Centers for Medicare & Medicaid Services (CMS) Enterprise Portal closed on July 1, 2015. In preparation for the launch of plan year 2016 registration and training later this summer, CMS is hosting three webinar sessions for agents and brokers focused on FFM plan year 2016 registration and training requirements. These sessions will address changes to the registration & training processes since plan year 2015 and additional training options for plan year 2016.  

The webinars will take place on the following dates:

Wednesday, July 22, 2015 from 1:00 – 2:30 PM ET.
Wednesday, July 29, 2015 from 1:00 – 2:30 PM ET.  
Wednesday, August 19, 2015 from 1:00 – 2:30 PM ET.
All sessions will include the same information. CMS asks that you register for only one session.

If you wish to register for a session, please log in to https://www.regtap.info/ and complete the following steps:
Select "Training Events" from "My Dashboard."
Select the "View" icon next to event Title "Federally-facilitated Marketplace (FFM) Agent and Broker Plan Year 2016 Registration and Training Requirements."
Select "Register Me."

If you require further assistance, you may contact the Registrar at 800-257-9520. Registration closes 24 hours prior to the event

Annual FFM Registration Requirements

To continue participation in the FFM for the individual market each year, agents and brokers must complete an annual registration renewal process that includes completion of required training, and execution of the FFM Agreements. To continue participation in the FF-SHOP, each year agents and brokers must execute the FF-SHOP Agreement, and are encouraged to complete training. All agents and brokers participating in the FFM for the individual market and FF-SHOP must complete Part II (create an FFM user account and complete identity proofing) if they have not done so previously.

Key Training and Registration Resources

In order to fully understand the steps of the registration process and what is required of you as an agent or broker, CCIIO recommends reviewing several key resources.

Agent and Broker Federally-Facilitated Marketplace (FFM) Registration Completion List

Agent and Broker FFM Registration Completion List for Plan Year 2015

Registration_Completion_List_as_of_07-19-15_Public [XLSX, 1MB]

This list contains the national producer numbers (NPNs) for agents and brokers who have completed FFM registration for the 2015 plan year. CMS posts this list twice each month, reflecting registration data as of the date of the list. NPNs can be searched by clicking the arrow in cell A2, or by using the “Ctrl + F” (or “Command +F) keystroke.  All NPNs are self-reported by the agent or broker during Part I of FFM registration, and should be validated against state and/or other NAIC records to confirm state licensure.

Agent and Broker FFM Registration Completion List for Plan Year 2014

Plan Year 2014 Registration Completion List [XLSX, 2.2 MB]

This list contains the national producer numbers (NPNs) for agents and brokers who have completed FFM registration for the 2014 plan year. All NPNs are self-reported by the agent or broker during Part I of FFM registration, and should be validated against state and/or other NAIC records to confirm state licensure.

FFM registration for plan year 2014 expired on 9/30/2014.  Agents and brokers should complete FFM registration for the 2015 plan year by 9/30/2014 if they wish to assist consumers with plan year 2014 special enrollment periods (SEPs) and plan year 2015 open enrollment beginning 11/15/14.

Web-broker Application Process

A web-broker is an individual agent or broker, a group of agents and brokers, or a company that is interested in providing a non-Federally-facilitated Marketplace (FFM) website to assist consumers in the qualified health plan (QHP) selection and enrollment process as described in 45 C.F.R. 155.220(c)(3). FFM web-brokers must meet CMS’ regulatory and technical requirements and establish an Internet website with an Application Program Interface (API) connection to the FFM.
For more information on the web-broker requirements and application process, please contact CMS at webbroker@cms.hhs.gov. Interested parties should also review the guidance document “Role of Agents, Brokers, and Web-brokers in the Health Insurance Marketplaces.”

2015 FFM Web Broker List

Public 2015 FFM Web Broker Entity List

This list contains the names of web-brokers participating in the Federally-facilitated Marketplace (FFM) who have signed 2015 Web-broker Agreements with CMS and completed FFM registration for the 2015 plan year. This list contains web-brokers whose requirements have been verified as of  July 1, 2015. This list will be updated on a periodic basis.

Eligibility Application and Enrollment

When assisting individual market consumers in completing the eligibility application and enrolling in health care coverage online through the FFM, an agent or broker may use one of two pathways:

  • The Direct Enrollment Pathway: In this pathway, registered agents and brokers affiliated with certain QHP issuers or web-brokers may connect to the Federally-facilitated Marketplaces through the QHP issuer’s or web-broker’s web site. The agent or broker logs in to the QHP issuer’s or web-broker’s website with their agent/broker account, and “drives” the application and enrollment process; the consumer does not log in, but must consent to giving their personally identifiable information (PII) to the agent or broker.
  • The Marketplace Pathway (via www.HealthCare.gov): In this pathway, registered agents and brokers help consumers to complete the eligibility application and enroll in coverage directly at HealthCare.gov. The consumer creates an account, logs in to the site with a consumer account, and “drives” the process; the agent or broker does not log in to HealthCare.gov.  Agents and brokers must obtain consumers’ consent before accessing or viewing the consumer PII.

Key Eligibility Application and Enrollment Resources

SHOP-Specific Resources

When assisting employers and employees in completing the eligibility application and enrolling in coverage online through the FF-SHOP, an agent or broker will use the SHOP Enrollment Pathway.  

  • In this pathway, licensed and registered agents and brokers will connect to the FF- SHOP through the SHOP Agent Broker Portal available through HealthCare.gov or by visiting https://healthcare.gov/marketplace/small-businesses/agent
  • The agent or broker logs in to the SHOP Agent Broker Portal with their FFM User ID and establishes an authorization with an employer, and assists with the application, enrollment process, and case management for employers in SHOP.
  • An employer must create their own log in through HealthCare.gov and confirm the authorization of an agent or broker before the agent or broker may gain access to their account.  
  • All agent and broker authorizations in SHOP will be established at the employer-level, employees can not authorize a separate agent or broker but can enroll with the assistance of their employer selected and authorized agent or broker.

Key SHOP Resources

Links to Agent and Broker Industry Trade Associations