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LTCH Quality Reporting Technical Information

The purpose of this web page is to provide technical updates and resources related to LTCH data collection, submission of quality data, information regarding the CDC’s National Healthcare Safety Network (NHSN), and the LTCH Continuity Assessment Record and Evaluation (CARE) Data Set. Links to these resources can be found at the bottom of this webpage. Users may also find contact information on this page for where to direct questions related to technical issues.

This page is updated periodically as updates to technical information, LTCH CARE Data Set Submission Specifications, and reporting tools related to data submission become available.

Comments and Questions:

For questions related to iQIES technical issues:  LTCHTechIssues@cms.hhs.gov

Centers for Disease Control and Prevention’s National Healthcare Safety Network Website

Information related to the procedures using the NHSN for data submission for CLABSI, CAUTI, CDI, and the Influenza Vaccination Coverage Among Healthcare Personnel measures can be found at: http://www.cdc.gov/nhsn

For NHSN questions: NHSN@cdc.gov
 

Updates

March 27, 2019

Upgraded Assessment Submission & Reporting System for LTCHs is now available in iQIES

On February 28, 2019, CMS sent an email to Long-Term Care Hospitals (LTCHs) indicating that in coming weeks, all LTCH users will be required to access the enhanced assessment submission and processing (ASAP) system, Internet Quality Improvement & Evaluation System (iQIES), to submit patient assessments and view reports.

As of March 25th, the Long-Term Care Hospital Continuity Assessment Record and Evaluation (LTCH CARE) Submission functionality within the QIES Assessment Submission & Processing (ASAP) system is no longer available and users are required to access iQIES to submit patient assessments and view associated reports. Before accessing iQIES, you must create an account and establish credentials in the Healthcare Quality Information System (HCQIS) Access Roles and Profile system (HARP). Here’s how you can set up a HARP user account to access iQIES:

  1. Select Create an Account from the iQIES landing page at https://iqies.cms.gov/ or visit: https://harp.qualitynet.org/register/profile-info . HARP is a security identity management portal provided by CMS.
  2. Follow the four steps in HARP to create an account and set up a two-factor authentication.
  3. From the iQIES landing page, enter the User ID and Password and select Log In, then follow the instructions for two-factor authentication.
  4. Complete the Access Request Form. Enter the required information to request your iQIES role and access to providers, if applicable.

To learn more about how to submit data or run reports please review the instructional training videos available on the iQIES Help page https://iqies.cms.gov/help upon login. 

For assistance with HARP onboarding or any questions related to iQIES, users can call the QIES Technical Support Office QTSO Helpdesk at (800) 339-9313 or e-mail help@qtso.com.

Please send general feedback and inquires to iQIES_Broadcast@cms.hhs.gov.

March 1, 2019

Register for an iQIES Account - Action Required

The Quality Improvement and Evaluation System (QIES), which providers and vendors use to submit assessment data, is being upgraded to make the system more reliable, scalable, secure, and accessible. Beginning in March 2019, the enhancements will occur in phases, resulting in the Internet Quality Improvement and Evaluation System (iQIES).

The initial phase of iQIES will not change how providers or vendors submit data. However, iQIES will require a new user management system because virtual private network (VPN) and CMSNet are no longer needed to access this system. All users will have to create an account and establish credentials in the HCQIS Access Roles and Profile system (HARP). HARP is a secure identity management portal that the Centers for Medicare & Medicaid Services (CMS) provides.

Through HARP, the level of access for iQIES will be similar to the roles that exist in QIES but with the addition of a Provider Security Official Submitter (PSOS). The individual designated as the PSOS will be responsible for approving or rejecting iQIES user access requests for their respective organizations.

To receive access to iQIES, LTCHs must complete the steps below by March 12, 2019.

  1. Identify an individual who will be the Provider Security Official Submitter (PSOS).
  2. Register the PSOS in HCQIS Access Roles and Profile (HARP) system.
  3. Send the PSOS’s HARP User ID and provider information to help@qtso.com from your corporate email address. Note that provider information should include the Provider Name and CMS Certification Number (CCN).

For assistance with HARP onboarding, users can call the QTSO Helpdesk at (800) 339-9313 or e-mail help@qtso.com. If you have any questions related to iQIES, please send them to iQIES_Broadcast@cms.hhs.gov.

To comply with federal security mandates, CMS is initiating new security requirements for access control to CMS Quality Systems through Remote Identify Proofing (RIDP) via the Healthcare Quality Information System (HCQIS) Access, Roles and Profile Management system. Users will create accounts in HCQIS Access Roles and Profile Management (HARP) to gain access to the iQIES system. CMS has prepared a fact sheet with more information about this process. To view the fact sheet, visit: https://qtso.cms.gov/news-and-updates/remote-identify-proofing-requirements-internet-quality-improvement-evaluation-0

Feb. 28, 2019

Improved Assessment Submission & Processing System: iQIES

An improved assessment submission & processing system, iQIES, is coming. Starting on March 20, 2019, if you’re an LTCH provider, you’ll have to submit assessments in iQIES. You can find more information like general system information, frequently asked questions, and available training at: qtso.cms.gov. 

December, 2018

Attention!

LASER v1.4.1 is now available for download and is issued for mandatory software upgrades for Windows 10. If you do not have the Windows 10 Operating System on your computer, the upgrade to the LASER software v1.4.1 is not mandatory. However the software will continue to remind you that an update is available, please update as time allots. If you are a Windows 10 user, you must download LASER v1.4.1 immediately.

Please note users do not need a previous version of LASER to download or use LASER v1.4.1.
July 01, 2018 

LASER (LTCH Assessment Submission Entry and Reporting) v1.4.0, available in LASER Release Files in the Related Links section below, is a Java based software application that allows Long Term Care Hospitals to collect and maintain facility, patient and assessment information for subsequent submissions to the appropriate national data repository. LASER is free software provided by the Centers for Medicare & Medicaid Services (CMS) and is offered in two configuration types, standalone and network client. The standalone configuration is self-contained on one workstation. The network client configuration uses a server to support one or more individual workstations, all accessing one central database.

Users do not need to have a previous installation of LASER to download or use LASER v1.4.0. Current users who are unsure which configuration type they are currently using should contact the QIES Technical Support Office (QTSO) Help Desk for technical assistance, prior to installing upgrades, to avoid the potential risk of data loss.

Additional information may also be found in the LASER Installation and User Guides included with the LASER download and also available below.

LASER (version 1.4.0) is now available for download which includes the following enhancements:

  • v3.00 LTCH Data Specifications
  • v4.00 LTCH Data Set

LASER Guides LASER_InstallationGuide_v1.4.0.pdf (PDF 504 KB) LASER_UserGuide_1.4.0.pdf (PDF 2.07 MB)

 

June 08, 2018

The complete set of LTCH CARE Data Submission Specifications have been updated and posted.  The new version is V3.00.2 and the documents containing the specifications are dated 05-07-2018. This FINAL version is scheduled for implementation on July 1, 2018. There are a couple of revisions to edit -3900; check the version note beginning with [V3.00.2].

The entry for the V3.00.2 submission specifications in the Downloads section below links to the zip file that contains the updated files. The files within this .zip are:

  • LTCH Data Specs Overview (V3.00.2) FINAL 05-07-2018.pdf
  • LTCH Data Dictionary (V3.00.2) FINAL 05-07-2018.zip
  • LTCH Data Specs CSV files (V3.00.2) FINAL 05-07-2018.zip
  • LTCH Data Specs HTML files (V3.00.2) FINAL 05-07-2018.zip
  • LTCH Data Specs PDF files (V3.00.2) FINAL 05-07-2018.zip

March 16, 2018

The complete set of LTCH CARE Data Submission Specifications have been updated and posted.  The new version is V3.00.1 and the documents containing the specifications are dated 03-04-2018. This second DRAFT version is scheduled for implementation on July 1, 2018. Revisions for this version can be seen in the item and edit version notes that begin with [V3.00.1].

The entry for the V3.00.1 submission specifications in the Downloads section below links to the zip file that contains the updated files. The files within this .zip are:

  • LTCH Data Specs Overview (V3.00.1) DRAFT 03-04-2018.pdf
  • LTCH Data Dictionary (V3.00.1) DRAFT 03-04-2018.zip
  • LTCH Data Specs CSV files (V3.00.1) DRAFT 03-04-2018.zip
  • LTCH Data Specs HTML files (V3.00.1) DRAFT 03-04-2018.zip
  • LTCH Data Specs PDF files (V3.00.1) DRAFT 03-04-2018.zip

January 26, 2018

LASER (LTCH Assessment Submission Entry and Reporting) v1.3.1, available in LASER Release Files in the Related Links section below, is a Java based software application that allows Long Term Care Hospitals to collect and maintain facility, patient and assessment information for subsequent submissions to the appropriate national data repository. LASER is free software provided by the Centers for Medicare & Medicaid Services (CMS) and is offered in two configuration types, standalone and network client. The standalone configuration is self-contained on one workstation. The network client configuration uses a server to support one or more individual workstations, all accessing one central database.

Users do not need to have a previous installation of LASER to download or use LASER v1.3.1. Current users who are unsure which configuration type they are currently using should contact the QIES Technical Support Office (QTSO) Help Desk for technical assistance, prior to installing upgrades, to avoid the potential risk of data loss. Additional information may also be found in the LASER Installation and User Guides included with the LASER download and also available below.

LASER (version 1.4.0) is now available for download which includes the following enhancements:

  • v3.00 LTCH Data Specifications
  • v4.00 LTCH Data Set

LASER Guides LASER_InstallationGuide_v1.4.0.pdf (PDF 504 KB) LASER_UserGuide_1.4.0.pdf (PDF 2.07 MB)

LTCH QRP Technical Information Archives