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Public Reporting: Key Dates for Providers

Key dates are important for Public Reporting. When data are updated affects when the data are displayed on Hospice Compare. The data shown on your Preview Reports are the data that will be displayed on the next Hospice Compare refresh. 

CMS encourages providers to be familiar with the important dates outlined in the table below, which is also available in PDF format in the Downloads section of this webpage. Providers will need to submit all Hospice Item Set (HIS) modification or inactivation records prior to the “freeze date” for the modifications to be reflected in the corresponding HIS Provider Preview Report and Hospice Compare refreshes.

*Note: The “freeze date” always occurs before the HIS Provider Preview Report becomes available in your CASPER folder. Once your Preview Report is issued, it is too late to modify the underlying HIS data included in the report, which will be publicly posted during the corresponding Hospice Compare refresh. If a hospice disagrees with their quality measure results (denominator or quality metric) contained within their HIS Provider Preview Report, they will have an opportunity to request review of the calculations by CMS. Please see the HIS Preview Report and Requests for CMS Review of HIS Data Tab for more information.

Hospice Compare Refresh Schedule, Preview Periods, and Freeze Dates

Hospice Compare Refresh Date

November 2018

February 2019

May 2019

August 2019

Hospice Compare Refresh Reflects Patient Stays Discharged for Quarters (HIS)

Quarter 1 2017–Quarter 4 2017

 

Quarter 2 2017–Quarter 1 2018

 

Quarter 3 2017–Quarter 2 2018

 

Quarter 4 2017–Quarter 3 2018

CAHPS Quarters included in the refresh (Dates refer to patients’ dates of death)

Quarter 1, 2016-

Quarter 4, 2017

 

Quarter 2, 2016- Quarter 1, 2018

 

Quarter 3, 2016- Quarter 2, 2018

 

Quarter 4, 2016- Quarter 3, 2018

 

HIS Data Freeze Date

Hospice Providers to submit HIS Modification and Inactivation Records by this date to be reflected in the next Hospice Provider Preview Reports and Hospice Compare Refresh

(HIS records to be submitted and accepted into the QIES ASAP system by 11:59:59 p.m. E.D.T.)

08/15/2018

11/15/2018

02/15/2019

05/15/2019

HIS and CAHPS Provider Preview Reports Available in CASPER Folder

09/04/2018

12/01/2018

03/01/2019

06/1/2019

30-Day HIS and CAHPS Provider Preview Period

Requests for CMS review of HIS or CAHPS data must be submitted by 11:59:59 p.m. PST on day 30 of the preview period

09/04/2018- 10/04/2018

 

12/01/2018- 12/31/2018

 

03/01/2019- 03/31/2019

 

06/01/2019- 06/30/2019

 

4.5 Month Data Correction Deadline for Public Reporting

To improve upon the freeze date policy and ensure that Hospice Compare is an accurate and consistent representation of hospice quality, CMS instituted a 4.5 month data correction deadline for public reporting in the FY 2019 Hospice Final Rule. This new 4.5 month data correction deadline for public reporting will eventually replace the “freeze date.”

Under this new policy, beginning January 1, 2019, providers will have 4.5 months following the end of each calendar year (CY) quarter to review and correct their HIS records with target dates (which is the admission date for HIS-Admission records and discharge date for HIS-Discharge record) in that quarter for public reporting. After this 4.5 month data correction deadline has passed, HIS data from that calendar quarter will be permanently frozen for the purposes of public reporting. Updates made after the correction deadline will not appear in any subsequent Hospice Compare refresh.

This policy is at the HIS record-level, meaning a patient’s HIS-Admission and HIS-Discharge records may have different data correction deadlines. Under this policy, HIS records with target dates before January 1, 2019 must be reviewed and corrected, if necessary, by August 15, 2019.

Note: This policy does not affect the established 30-day data submission timeline or the 36 month HIS modification and inactivation window. Providers will still have 30 days from the record target date to submit HIS data and providers will still be able to modify or inactivate HIS records for 36 months following the record target date. However, any modifications or inactivations made after the 4.5 month data correction deadline for public reporting will not appear on Hospice Compare.

For more information about this policy please see the 4.5 Month Data Correction Deadline for Public Reporting Fact Sheet in the Downloads section below .

Calendar Year 2019 Data Correction Deadlines for Public Reporting

Target Date of HIS Record

HIS Record Data Correction Deadline for Public Reporting (11:59:59 p.m. E.T.)

Before January 1, 2019

August 15, 2019

Quarter 1, 2019 (01/01/19-03/31/19)

August 15, 2019

Quarter 2, 2019 (04/01/19-06/30/19)

November 15, 2019

Quarter 3, 2019 (07/1/19-09/30/19)

February 15, 2020

Quarter 4, 2019 (10/1/19-12/31/19)

May 15, 2020

CMS encourages providers to review quality measure data early and often using their CASPER QM Reports and n ot wait until the “freeze date” or the 4.5 month data correction deadline for public reporting to submit any necessary HIS corrections. For more information on how providers can use their CASPER QM Reports to review data please see the CASPER QM Reports Fact Sheet in the Downloads section of the HQRP Requirements and Best Practices webpage.

Hospice QRP Archives page

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