HIS Technical Information

About this Page

This HIS Technical Information web page provides updates and resources related to HIS data submission specifications and other technical information.

For questions related to content posted on this page, please contact the Technical Help Desk at iQIES@cms.hhs.gov.

Updates

December 10, 2020

Hospice Validation Utility Tool (VUT) Effective January 1, 2021

The Hospice Validation Utility Tool (VUT) is a software utility that can be used to validate HIS submission files in XML format. The tool enforces the edits that are mapped to the HIS items, as published in the Hospice Data Submission Specifications. VUT version 1.7.0 adds support for v3.00.0 of the Hospice Data Submission Specifications which was updated to reflect the removal of Section O items. These edits are effective January 01, 2021. The Hospice VUT version 1.7.0 is now available in the Downloads section at the bottom of this web page.

December 9, 2020

HART (Hospice Abstraction Reporting Tool) v1.7.0 is now available in the Downloads section at the bottom of this web page. HART is a Java based software application that provides an option for Hospice facilities to collect and maintain facility, patient and HIS Record information for subsequent submission to the appropriate national data repository. HART is free software provided by the Centers for Medicare and Medicaid Services (CMS) and is offered in two configuration types, standalone and network client. The standalone configuration is self-contained on one workstation. The network client configuration uses a server to support one or more individual workstations, all accessing one central database. Current users who are unsure which configuration type they are currently using should contact the QIES Technical Support Office (QTSO) Help Desk for technical assistance prior to installing upgrades to avoid the potential risk of data loss.

HART (version 1.7.0) is now available for download which includes the following enhancements:

  • Changes in support of the v3.00.0 Hospice Data Specifications, effective 1/1/2021
  • Changes in support of the Hospice Item Set v3.00.0, which has removed the questions in Section O, effective 1/1/2021
  • The new Hospice VUT v1.7.0, updated to support v3.00.0 of the Data Specs and Item Set

August 6, 2020

Hospice Data Specs Effective January 1, 2021

An updated version of the HIS data submission specifications (V3.00.0) is now available. This FINAL version of the specifications will go into effect on January 1, 2021. The primary change for this version is the removal of Section O items. This version of the data specifications consists of the following files:

  • Hospice data specs overview (v3.00.0) FINAL 07-01-2020.pdf
  • Hospice data dictionary (v3.00.0) FINAL 07-01-2020.zip
  • Hospice data specs CSV files (v3.00.0) FINAL 07-01-2020.zip
  • Hospice data specs HTML files (v3.00.0) FINAL 07-01-2020.zip
  • Hospice data specs PDF files (v3.00.0) FINAL 07-01-2020.zip
  • These files are contained in a single ZIP file named “Hospice Data Specs (v3.00.0) FINAL 07-01-2020.zip”, which is available in the Downloads section below.

July 22, 2020

HART (Hospice Abstraction Reporting Tool) v1.6.0 is now available in the Downloads section at the bottom of this web page. HART is a Java based software application that provides an option for Hospice facilities to collect and maintain facility, patient, and HIS Record information for subsequent submission to the appropriate national data repository. HART is free software provided by the Centers for Medicare and Medicaid Services (CMS) and is offered in two configuration types, standalone and network client. The standalone configuration is self-contained on one workstation. The network client configuration uses a server to support one or more individual workstations, all accessing one central database. Current users who are unsure which configuration type they are currently using should contact the QIES Technical Support Office (QTSO) Help Desk for technical assistance prior to installing upgrades to avoid the potential risk of data loss.

HART v1.6.0 includes the following enhancements:

  • Changes to support the Hospice Data Specifications v2.02.2 Errata which has added the state code of “MP” for the Northern Mariana Islands as a valid value.
  • Updated the submission timeframe limit to 2 years from 3 years in support of the CMS Policy change for submission of patient assessment records.
  • The Hospice VUT, updated for the v2.02.2 Errata as well as the updated submission timeframe change from 3 years to 2 years.

Users do not need to have a previous installation of HART to download or use HART v1.6.0. Additional information may also be found in the HART Installation and User Guides which are included in the HART 1.6.0 download. Note that the HART User and Installation Guides continue as v1.5.0; they have not been updated for this release.

May 28, 2020

Errata v2.02.2 for the FINAL version of the Hospice Item Set (HIS) data submission specifications (V2.02.1) is now available. This errata contains one issue, which is the addition of MP as a valid value for the item STATE_CD. This change is retroactive to April 1, 2017 and will be implemented in production on August 1, 2020.

March 19, 2019

HART (Hospice Abstraction Reporting Tool) v1.5.0 is 

HART v1.5.0 includes the following enhancements:

  • v2.02.1 Hospice Data Specifications

Users do not need to have a previous installation of HART to download or use HART v1.5.0. Additional information may also be found in the HART Installation and User Guides which are included in the HART 1.5.0 download as well as located on the QTSO website.

March 5, 2019

CMS is updating the Quality Improvement and Evaluation System

Starting in March, the Quality Improvement and Evaluation System (QIES), Certification and Survey Provider Enhanced Reports (CASPER) and Automated Survey Processing Environment (ASPEN) will undergo a series of modernizing enhancements. Once updated, the system will be called the Internet Quality Improvement and Evaluation System (iQIES). The iQIES system will not change how providers currently submit data to CMS.

The new enhancements in iQIES are based on user research and testing and feature a human-centered design and agile development practices. CMS is phasing in the iQIES system beginning with Long Term Care Hospitals (LTCH). Several updates to the QIES- Assessment Submission and Processing (ASAP) system are also planned. The Cloud-based solutions will also make it easier for users to receive support and use the system.

iQIES Details:

  • Users will no longer need a virtual private network (VPN) or CMSNet to access the system. iQIES is Internet-facing and maintains the latest system architecture and security standards.
  • System enhancements support flexible and user-friendly data reports for providers, allowing them to use real-time data for care planning as well as quality monitoring and improvement.
  • Users can access important information for work anywhere, at any time, on mobile devices, laptops, and tablets.

CMS will be sharing more information about iQIES such as onboarding, stakeholder engagement opportunities, training, and general updates soon!

If you have questions, please contact our service desk at: iQIES@cms.hhs.gov or by phone: 800-339-9313.

September 5, 2018

Hospice Data Specs Effective April 1, 2019

An updated version of the HIS data submission specifications (v2.02.1) is now available.  This FINAL version of the specifications will go into effect on April 1, 2019.  This version of the data specifications consists of the following files:

  • Hospice data specs overview (v2.02.1) FINAL 08-28-2018.pdf
  • Hospice data dictionary (v2.02.1) FINAL 08-28-2018.zip
  • Hospice data specs CSV files (v2.02.1) FINAL 08-28-2018.zip
  • Hospice data specs HTML files (v2.02.1) FINAL 08-28-2018.zip
  • Hospice data specs PDF files (v2.02.1) FINAL 08-28-2018.zip

These files are contained in a single ZIP file named “Hospice Data Specs (v2.02.1) FINAL 08-28-2018.zip”, which is available in the Downloads section below. 

May 31, 2018

Hospice Data Specs Effective April 1, 2019

An updated version of the HIS data submission specifications (v2.02.0) is now available.  This DRAFT version of the specifications will go into effect on April 1, 2019.  This version of the data specifications consists of the following files:

  • Hospice data specs overview (v2.02.0) DRAFT 05-15-2018.pdf
  • Hospice data dictionary (v2.02.0) DRAFT 05-15-2018.zip
  • Hospice data specs CSV files (v2.02.0) DRAFT 05-15-2018.zip
  • Hospice data specs HTML files (v2.02.0) DRAFT 05-15-2018.zip
  • Hospice data specs PDF files (v2.02.0) DRAFT 05-15-2018.zip
  • These files are contained in a single ZIP file named “Hospice Data Specs (v2.02.0) DRAFT 05-15-2018.zip”, which is available in the Downloads section below. 

March 16, 2018

HART (Hospice Abstraction Reporting Tool) v1.4.0 is 

HART v1.4.0 includes the following enhancements:

  • v2.01.1 Hospice Data Specifications
  • Accessibility Verbiage Updates
  • Patient match Notification Updates
  • TLS

Users do not need to have a previous installation of HART to download or use HART v1.4.0. Additional information may also be found in the HART Installation and User Guides which are located on the QTSO website. 

August 31, 2017

Hospice Data Specs Effective April 1, 2018

The FINAL version of the HIS data submission specifications (v2.01.1) is now available.  This version of the specifications will go into effect on April 1, 2018.  Note that there have been no additional changes since Errata V2.01.1. This version of the data specifications consists of the following files:

  • Hospice data specs overview (v2.01.1) FINAL 08-15-2017.pdf
  • Hospice data dictionary (v2.01.1) FINAL 08-15-2017.zip
  • Hospice data specs CSV files (v2.01.1) FINAL 08-15-2017.zip
  • Hospice data specs HTML files (v2.01.1) FINAL 08-15-2017.zip
  • Hospice data specs PDF files (v2.01.1) FINAL 08-15-2017.zip

These files are contained in a single ZIP file named “Hospice Data Specs (v2.01.1) FINAL 08-15-2017.zip”, which is available in the Downloads section below. 

July 12, 2017

Errata v2.01.1 for the DRAFT version of the Hospice Item Set (HIS) data submission specifications (V2.01.0) is now available.  This errata contains one issue, which is a revision to the text of warning edit -3077.

April 27, 2017

Hospice Data Specs Effective April 1, 2018

An updated version of the HIS data submission specifications (v2.01.0) is now available.  This DRAFT version of the specifications will go into effect on April 1, 2018.  This version of the data specifications consists of the following files:

  • Hospice data specs overview (v2.01.0) DRAFT 04-20-2017.pdf
  • Hospice data dictionary (v2.01.0) DRAFT 04-20-2017.zip
  • Hospice data specs CSV files (v2.01.0) DRAFT 04-20-2017.zip
  • Hospice data specs HTML files (v2.01.0) DRAFT 04-20-2017.zip
  • Hospice data specs PDF files (v2.01.0) DRAFT 04-20-2017.zip

These files are contained in a single ZIP file named “Hospice Data Specs (v2.01.0) DRAFT 04-20-2017.zip”, which is available in the Downloads section below. 

April 06, 2017

HART (v1.3.0)

HART (Hospice Abstraction Reporting Tool) v1.3.0

HART v1.3.0 includes the following enhancements:

  • v2.00.0 Hospice Item Set
  • v2.00.0 Hospice Data Specifications
  • v2.00.1 Errata
  • View HIS Records Button
  • ‘Get Help’ Menu Item
  • Import functionality compliant with the Hospice Data Specifications
  • Reporting Enhancements

Please Note: Users do not need a previous installation of HART to download or use HART v1.3.0. Please consult the HART 1.3.0 Installation and User Guides for additional information. 

March 7, 2017

An issue has been identified and corrected with the calculations that are performed for the Hospice-Level Quality Measure Report and the Hospice Patient Stay-Level Quality Measure Report. This is causing one of two things to occur:

  • Patient stays are excluded from the Hospice-Level and Patient Stay-level Quality Measure Reports or
  • Patient stays are included in the Patient Stay-Level Quality Measure report but the discharge dates are not displaying, and those patient stays are not counted in the Hospice-Level Quality Measure report.

Providers are urged to rerun any reports between the implementation date of 12/18/2016 through 02/26/2017.

January 23, 2017

Errata v2.00.1 for v2.00.0 of the HIS data submission specifications is now available.  This errata contains one issue, which is a modification to edit -3070. This edit is a skip pattern, and one additional item has been added to the list of items to be skipped.

August 22, 2016

Hospice Data Specs Effective April 1, 2017

An updated version of the HIS data submission specifications (v2.00.0) is now available.  This final version of the specifications will go into effect on April 1, 2017.  Note that there were no changes from the previously posted draft version of these specifications. This version of the data specifications consists of the following files:

  • Hospice data specs overview (v2.00.0) FINAL 08-01-2016.pdf
  • Hospice data dictionary (v2.00.0) FINAL 08-01-2016.zip
  • Hospice data specs CSV files (v2.00.0) FINAL 08-01-2016.zip
  • Hospice data specs HTML files (v2.00.0) FINAL 08-01-2016.zip
  • Hospice data specs PDF files (v2.00.0) FINAL 08-01-2016.zip

These files are available in the Downloads section below.

April 2016 – HART (v1.2.0) (ZIP)

HART v1.2.0 (Hospice Abstraction Reporting Tool)

HART v1.2.0 includes the following enhancements:

  • 1.02.0 Data Specifications
  • Updated Help Content
  • Server Overlay
  • Automatic Backup/Shutdown
  • Import/Export New Columns
  • New/Updated pop-up messages
  • Internal Record Status – Outdated
  • Report Enhancements

Please Note: Users do not need a previous installation of HART to download or use HART v1.2.0. Please consult the HART 1.2.0 Installation and User Guides for additional information.

Hospice Quality Reporting Program Archives

Page Last Modified:
03/02/2021 10:01 AM