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Data Collection


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Data Collection for Applicable Manufacturers and GPOs

Every record reported by an applicable manufacturer or GPO of a payment or transfer of value, or ownership/investment interest, will fall into one of these categories:

  • General: Payments or other transfers of value not made in connection with a research agreement
  • Research: Payments or other transfers of value made in connection with a research agreement
  • Ownership / Investment: ownership or investment interests

Some of the information collected about these payments is similar across all three types, but some information is particular to the payment type.   Here is how they are the same and how they are different:
Information collected about all general, research, or ownership/investment payments includes:

  • Submission file information: contains metadata elements collected to properly identify and attribute submitted files. The Submission Data Mapping Document gives guidance.
    • Collected for general, research, and ownership/investment records
  • Recipient or physician demographic information: identifies the recipient of the payment, transfer of value, or ownership/investment payment or transfer of value.
    • Collected for general, research, and ownership/investment records
  • Associated drug, device, biological, or medical supply information: identifies the drug, device, biological or medical supply that is related to the general or research payment or other transfer of value.
    • Collected for both general and research payments
  • Payment or other transfer of value information: specifies information regarding the general or research payment or other transfer of value
    • Collected for both general and research payments
  • General record information: captures other general information about the payment or other transfer of value
    • Collected for general payments only
  • Research-related information: includes specific information about payments or other transfers of value for research activities.
    • Collected for research payments only
  • Ownership or investment information: captures information about the ownership or investment
    • Collected for ownership/investment transactions only

Learn more about data collection in the Open Payments user guide under Data collection.

What are key reporting thresholds?

There are specific key (de minimis) thresholds for reporting for applicable manufacturers and GPOs. The Open Payments key (de minimis) thresholds for reporting are adjusted based on the consumer price index. This means that for a calendar year (January 1 – December 31), if a small payment or other transfer of value is less than a certain minimum amount, it is excluded from the reporting requirements under Open Payments.  However if the amount transferred to, requested by, or designated on behalf of a physician or teaching hospital exceeds an aggregate total annual amount for the calendar year (see table below) all payments or other transfers of value must be reported.

Program Year Data Collection Period Small Payment or Other Transfer of Value Amount Total Annual Amount of Payments or Transfers of Value
2013 October 1, 2013 - December 31, 2013 $10.00 $100.00
2014 January 1, 2014 - December 31, 2014 $10.18 $101.75
2015 January 1, 2015 - December 31, 2015 $10.21 $102.07
2016 January 1, 2016 - December 31, 2016 $10.22 $102.19
2017 January 1, 2017 - December 31, 2017 $10.32 $103.22

What is the teaching hospital list?

You should use the teaching hospital list to identify which teaching hospitals should be captured during a specific program year. The teaching hospital list will be made available at least 90 days prior to the data collection period begins for each Open Payments program cycle (October 1 for all cycles after 2013). The teaching hospital list is updated annually.  It can be found on the Resources page.